Privacy Policy

1. What data we collect

We may process user account data such as name, surname, email address, company name, and other information required to use the platform. As part of recruitment processes, we also process data contained in CVs, attachments, and application forms, including contact details, experience, skills, and education.

2. CVs are analysed automatically

After a CV is uploaded, the system may automatically analyse the document in order to support recruitment, including to:

• Extract information from the CV and organise it within the system;
• Assess a candidate’s fit for a role;
• Prepare summaries, scoring, or suggested interview questions;
• Support the recruiter, while the final hiring decision always remains with a human.

3. AI providers

For selected analytical features, we may use external AI model providers or AI infrastructure providers. This means that data necessary to perform the analysis may be processed by third parties acting on our behalf, subject to appropriate contractual and technical safeguards.

4. Retention period

We retain data for as long as needed to provide the service, run recruitment processes, handle requests, comply with legal obligations, and protect against abuse.

5. Example retention periods

As a rule, we apply the following retention periods:

• user account - until the account is deleted;
• CVs - 90 days from submission, unless a recruitment process requires a longer period;
• technical logs - 30 days, unless further retention is required for security purposes;
• data subject to legal obligations - for the period required by law.

6. Contact for data deletion

If you want to delete your data or a candidate’s data, contact us at kontakt@recrufy.pl. In your message, it is helpful to indicate which data the request concerns and which account or recruitment process it relates to.

7. Scope of data use

We use data only to the extent necessary to operate the platform, deliver recruitment features, improve service quality, ensure security, and comply with legal obligations. We do not use data more broadly than required for a specific function.

8. Additional data in CVs

If a candidate includes additional data in application documents that is not required by law or necessary for recruitment, we treat the inclusion of such data as voluntary.

9. Limiting data before analysis

Before data is sent to tools assisting in document analysis, we apply measures aimed at limiting the scope of personal data to the minimum necessary for the processing purpose.

10. Policy updates

This policy may be updated as the platform evolves, features change, or legal requirements change. The current version is always published on this page.